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Dates and Deadlines

Check deadlines and plan your application process accordingly. 

Early application is strongly recommended. Deadlines that fall on a weekend/holiday are extended to the next business day.

Overseas Programs Study Abroad Programs

These are general deadlines. Please refer to the specific Brochure Pages to confirm dates.

Program Term Application Opens Application Deadline
Fall Semester & Academic Year November 1 February 1
Summer November 1 February 1
Spring Semester March 1

May 1* 

* June 15 for the spring 2021 semester

- Applications are due by 11:00 PM CST on the deadline date.
Romance Languages and Germanic summer programs have different deadlines. Visit the departments' sites for dates.

Petition for Alternative Program

Submit Petitions early to allow time to apply to the program for approved petitions or to make other plans for denied petitions.

Program Term Application Opens Application Deadline
Fall Semester & Academic Year November 1 January 15
Summer November 1 February 1
Spring Semester March 1 April 15*
*June 1 for the Spring 2021 semester

Leave of Absence

Register for a Leave of Absence if participating in a semester program not approved by Washington University and not receiving Washington University credit or paying Washington University fees.

Program Term Application Deadline
Fall Semester May 1
Spring Semester December 15

Application Process

Once you have chosen a program, follow the instructions for your WUSTL Application and your Program Admission Application. Many programs involve a two-step application and admission process and you will need both WU Approval to transfer credit and Program Admission from the provider or host university to participate in study abroad.

Application Process

1. WUSTL Approval Application

Opening an Application | Click Apply for a Program and search for the program to which you would like to apply. Click the Apply Now button at the top of the brochure. You may only apply to one program per term. Your application is in Pending status while you complete the following components,all of which will be available once you open an application:

Recommendations | Most applications require two recommendations. Please make recommendation requests at least three weeks prior to the application deadline. Students should discuss their program with recommenders prior to requesting the recommendation through the online system.

Required Forms to Complete and Turn In | Submit printed forms to McMillan 138. Overseas Programs will check off these materials within 5 business days once submitted.

Required Documents Needing Your Signature | You are responsible for reading and understanding all signed materials. WUSTL students can digitally sign materials 24 hours after opening an application. If you are not a registered WUSTL student, you must submit photo identification to be able to digitally sign. 

Questions You Must Answer | Complete all essays and questionnaires. Make a meeting with your Departmental Study Abroad Advisor at least two weeks before the deadline to complete the Study Plan. If you are waiting to receive a passport, you can upload the valid passport photocopy after the deadline.

A check will appear next to each submitted item. Submit all components by the appropriate deadline.


2. Program Admission Application

In addition to the WUSTL application, many providers and partner institutions require an application for program admission. If your are required to sign the Acknowledgement of Secondary Application document as part of your WUSTL application, then you are responsible for submitting the program admission application by the WUSTL deadline or as early as possible. Application forms for most approved programs are available on-line at the program’s or university’s website. You are responsible for completing all forms and requesting any additional recommendations from faculty. Overseas Programs will forward your official WUSTL transcript and recommendations in some cases.

Application Review

1. WUSTL Approval Decision

WU Approved | If you are approved by Overseas Programs, your application will be moved to WU Approved status and you will receive an approval email. The WU Approved status means Overseas Programs has reviewed your application and approved you to participate in the program for WUSTL credit. At this time you can login to the Study Abroad Portal to view and complete pre-departure requirements.


2. Program Admission Decision

Confirmation of Admission Offer | If applicable, you need an acceptance offer from the program provider or partner institution to participate in the program. When you receive admission notification, please provide Overseas Program with a copy of the admission letter or email. Your WUSTL Application will then be moved to the Confirmation of Admission Offer status.

Petition and Leave of Absence Process

Overseas Programs' list of approved programs will meet the needs of most students. In some cases students will have compelling academic reasons to submit a departmental or alternative program petition in order to be eligible to earn Washington University credit abroad. Students can also take a leave of absence to study abroad without earning Washington University credit.

Departmental Petition

Students seeking to participate in an Overseas Programs study abroad program not currently approved for their major/minor will need to obtain approval from the department and Overseas Programs.

Review Departmental Petition Instructions and Application

Alternative Program Petition

Students seeking to earn Washington University credit for an alternative program not on the list of Washington University approved programs are required to petition the Study Abroad Advisory Board (SAAB) for approval. Students must have compelling academic reasons, strong academic preparation, and strong endorsement of the appropriate academic department in order to successfully petition for an alternative program. 

Examples

  1. A political science and economics major wishes to study the European Union. He has taken a number of courses in both of his majors, on Europe, and has studied some French. He petitions for participation in the Educational Programmes Abroad program in Belgium and is approved.
  2. A political science major has always wanted to live in Spain and loves Spanish food and culture. She has not taken any Spanish language and has only taken one course in her major. She finds a program in Spain taught in English that allows plenty of time for recreational travel. Her petition is denied.

Petitioners must complete a petition advising questionnaire, meet with Dr. Amy Suelzer, and submit an application.


Review Alternative Program Petition Instructions and Application

Approved Petitions | If the petition is approved by the SAAB, your online petition application will be moved to a program application and you will need to complete a set of materials. The program will be considered a WUSTL-approved program with all of the rights and responsibilities that come with that designation. The payment of fees and application of financial aid will follow Overseas Programs financial procedures and policies. The program transcript will be reviewed upon return for Washington University credit and you will be required to fulfill all academic requirements while abroad.

Denied Petitions | If the petition is denied, the student may apply for a regularly approved program or appeal the petition.

Leave of Absence

Students who are interested in the experience of studying abroad for one or two semesters without receiving Washington University credit can take a Leave of Absence (LOA). Credit earned abroad while on a LOA cannot be transferred to Washington University. A LOA will allow you to retain your WUSTL email address and to be automatically reinstated for registration for your return to Washington University. Carefully research program options that will meet your needs and provide a level of support. You are responsible for paying the program sponsor yourself and no Washington University financial assistance can be applied to a program during a LOA. Check with the program about applying federal aid and outside scholarships, grants, and loans.

Review Leave of Absence Instructions and Registration

Washington University International Scholarships

There are Washington University scholarships and national scholarships specifically available for students who are planning to study, research, work, and volunteer abroad. We highly recommend you apply to ALL scholarships for which you are eligible and plan ahead.

The following scholarships are available to Washington University students. Each scholarship has unique requirements that may focus on financial need, academic excellence, non-traditional destinations and underrepresented groups.

Overseas Programs Summer Study Abroad Scholarships

Thanks to the generosity of Mr. Theodore D. Eisler, the Rowe Family, and Washington University in St. Louis, Overseas Programs is pleased to be able to offer scholarships to support summer study abroad. These scholarships are competitive grants of up to $2,500 awarded to WU undergraduate students demonstrating a high level of financial need.  Preference is given to students participating in WU-administered programs and/or programs outside Western Europe.

View Application

WU in Shanghai Semester Scholarship

Students planning to study on the WU in Shanghai (in affiliation with Fudan University) program for either the fall or spring semester program are eligible to apply. Those studying for the summer only are not eligible for this scholarship. Awards up to $1,500.

View Application

WU in Shanghai Summer + Fall Grants

Students planning to study consecutive semesters on the WU Summer Chinese Language Institute program and WU in Shanghai (in affiliation with Fudan University) program fall semester are eligible to apply. Awards up to $1,500.

View Application

The Bemis and Eisner Research Scholarships - Undergraduate Research in Europe

The Research Scholarships are available to undergraduate students at Washington University to undertake an original independent research project in Europe prior to graduation, whether during the summer break or in addition to a structured semester abroad program.  The Bemis Scholarship for Undergraduate Research in Europe is named after Mrs. W. A. Bemis, a 1928 graduate of Washington University and a former secondary school teacher in Clayton. She opened the eyes of the initial funder when Professor Richard Rose was a geography student of hers at Wydown Junior High School. A second grant, the Eisner Scholarship for Undergraduate Research in Europe, was established in 2015. Mr. Seth Eisner, an early winner of the Bemis scholarship to do research in French history, is now an international executive at Microsoft and was inspired to offer more WU students the opportunity he had as an undergraduate.

View Application

Ratkin

The Ratkin Fund offers funds to a Washington University study abroad participant to undertake a service-oriented project or volunteer opportunity during or after their study abroad experience. Within the context of their host community, recipients may participate in a project helping to address a social welfare, educational, cultural, or environmental problem, or work with an established organization that seeks to alleviate social and economic inequalities. Program location in no way determines a student’s eligibility for an award, as long as a student has identified an opportunity for participating in a socially-conscious community service or engagement effort.

View Application

External Scholarships

There are Washington University scholarships and national scholarships specifically available for students who are planning to study, research, work, and volunteer abroad. We highly recommend you apply to ALL scholarships for which you are eligible and plan ahead.

As you plan your time abroad, you have the opportunity to apply for scholarships funded by study abroad program providers, independent organizations, and the U.S Government. The list provided, though not exhaustive, includes some frequently recommended scholarships.

Fulbright

The Fulbright US Student program offers recipients the opportunity for an academic year of independent research, graduate study, or English teaching in one of the 140+ countries participating in the Fulbright program.  Overseas Programs, in cooperation with International & Area Studies, provides current WU students and recent graduates with guidance in the preparation of their proposals, arranges student interviews with members of the on-campus Fulbright faculty committee, and submits applications to Fulbright on behalf of students.  

Learn more about the Fulbright US Student Program

Contact one of the WU Fulbright Program Advisors by e-mailing overseas@wustl.edu with either your Fulbright related questions or to request an appointment.  

You can also learn more about applying to Fulbright at WashU and tips for creating a strong application.

Benjamin Gilman International Scholarship

To be eligible for a Gilman Scholarship that will be awarded to students studying abroad, applicants must meet the following criteria: recipient of a Federal Pell Grant at the time of application or during the term of his/her study abroad program; applying to or has been accepted into a study abroad program eligible for credit by the student’s accredited institution of higher education in the U.S.; studying abroad for at least 28 days in one country in any country except Cuba or a country on the U.S. Department of State’s current Travel Warning list. Awards up to $5,000.

Learn More

Boren: National Security Education Program (NSEP) Daved L. Boren Undergraduate Scholarship

Undergraduate scholarships for study abroad. Designed to provide students with the resources and encouragement they need to acquire skills and experience in countries and areas of the world critical to the future security of our nation.

Learn More

IES Scholarships

Need-based aid: Provides qualified students with a need-based financial aid offer even before they are accepted to an IES study abroad program. Applicants will receive an award decision within 5 business days of submitting a Need-Based Application to IES, regardless of where they are in the admission process. Applicants for the Early Aid Program must have demonstrated financial need as confirmed by the home school financial aid office. Awards for fall and spring programs range up to $5,000, depending on the level of need.  Awards for summer programs range up to $1,000.

Scholarship for Future Engineers: The Study Abroad Scholarship for Future Engineers was established by an anonymous donor to encourage more engineering students to have the enriching, life changing experience of study abroad. Awards for fall, spring, and academic year programs range up $5,000.

Learn More

SIT Scholarships

Students studying abroad on programs through the School for International Training (SIT) are eligible for several different types of scholarships; need-based, merit-based, diversity, and location-based.

Learn More

Scholarship Search Engines

For additional national scholarship opportunities, check out these scholarship search engines. You may be able to apply general scholarships toward international experiences, so extend your search beyond study abroad scholarships.

IIE Institute of International Education

IEFA International Education Financial Aid